ADMINISTRATIVE ASSISTANT FOR COMMUNICATION & HOUSING

RESPONSIBILITIES 

• Answer telephones and direct the caller to the appropriate individual(s) or area(s) in a professional manner  

• Greet facility visitors and provide assistance  

• Prepare and/or process documents, review for accuracy and completeness 

• Maintain, develop, and update reports 

• Collect and verify program information and ensure it is accurate in Company and government systems 

• Handle airline, ground transportation and lodging expense reporting  

• Request folios, and other travel details via telephone and/or e-mail in an efficient and timely manner 

• Provide data entry for the databases and other information tracking systems 

• Other duties as assigned 

QUALIFICATIONS 

• 3-10 years related experience
• English professional fluency preferred. Ability to speak, read and write to appropriate and consistently communicate in English, preferred
• Ability to obtain and maintain RSO Vetting Security Clearance
• Ability to successfully pass any employment related drug screening and background security check 
• Proficiency with MS Office 

• Effective oral and written communication skills with all levels of the organization 

• Strong organizational skills with the ability to manage time and multiple priorities to completion 

• Problem solving skills with an analytical thought process 

• Ability to adapt to a rapidly changing environment 

WORKING CONDITIONS 

Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday from 8:00 am to 5:00 pm, however some extended or weekend hours may be required. Must be able to work a flexible schedule and be available for weekend support.